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DPS ENHANCES SECURITY AND SAFETY BY AUTOMATING KEY MANAGEMENT




Denver Public Schools (DPS) consists of over 200 schools – including traditional, magnet, charter, and pathways

schools – with an enrolment of over 90,000 students and 10,000 employees.


Managing keys across these 200+ buildings is a major challenge. It was inefficient, frustrating, and raised security concerns for students, staff, and school assets. The keys were controlled manually which was a waste of time and resources.

Facilities personnel spent many hours trying to manage keys manually, causing great frustration. In many cases, critical keys were not available when staff or contractors needed them, resulting in a cascade of multiple senior personnel being recruited to locate them.

To ensure school-wide safety and security, and to boost operational efficiency, DPS turned to Torus. With Torus cabinets strategically located across campus buildings, keys are now always available when they’re needed, and secured when not in use. DPS administrators now have complete control of who can access important keys, and when. If keys are not returned, a series of real-time notifications are sent from the Torus software for accountability and to ensure the keys are returned. Now that their keys are automated, DPS is saving an enormous amount of time every year.



THE CHALLENGE


THE SOLUTION


THE SAVINGS

HUNDREDS OF KEYS


20 TORUS CABINETS


2700 HOURS PER YEAR

× Ineffective key management

system

× Human error and continual

key loss

× Unnecessary travel time

× Lack of accountability

× Significant security risks

× Wasted staff time everyday


+ Torus cabinets configured and

installed, with many more to

come

+ Improved personnel

management

+ Eliminated wasted time and

contractor fees

+ Improved staff productivity

+ Enhanced safety and security

for students, staff and assets


✓ 135 hours of improved labor

efficiency per cabinet each

year.

✓ Eliminated manually signing

out keys, collecting keys,

searching for lost keys

✓ Continued savings year

after year

✓ Reduced loss of keys


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